Not all teams huddle up before every play. If you have a mobile workforce—with a remote team across multiple time zones and contractors handling remote work—the idea of executing a singular strategy can seem like a pipe dream. But it’s possible to improve communications with your mobile workforce in such a way that you all operate as a single team—no matter where you are.

If there’s something lost in the remote work experience, it’s the face-to-face interaction that comes with daily work. Being unable to read someone’s body language can sometimes mean that certain aspects of your operation get lost in translation. How do you bring together a mobile team in a way that looks and feels like in-person interaction? We have a few ideas.

Strategies for Improving Communication with Your Mobile Workforce

These days, technology has made us more mobile than ever—the global mobile workforce has been over 39.3% for the past few years, which means you’re not the only one struggling to handle distributed team communication. But rather than guess your way forward, it’s important to have some proven strategies for bringing this distributed team communication to one central place. Here are a few ideas:

Communicating with Customers

Bringing your mobile workforce together with an effective system will have the added benefit of making things easier on your customers. Here’s how:

Tools to Leverage: How to Incorporate These Strategies into Your Mobile Workforce 

It’s all well and good to talk about what you should do. But how do you pull it off? Here are some of the communication tools you should consider when building a better culture for your remote team.

Skype: Skype is one of the most popular work-life communication tools for remote teams thanks to its robust chatting and web conferencing features. Skype also has the advantage of being one of the most popular apps in remote working and web conferencing there is, so you won’t find it difficult to build a team with Skype capabilities.

Trello: Trello is a straight-forward project management app that makes it easy for teams to interact in a unified platform. The advantage here is that Trello makes it easy for everyone to get on the same page: they can see their current assignments and where these assignments fall within the pipeline. Of all the project management tools, Trello is one that’s going to be one of the best suited for teams with plenty of remote workers.

Zapier: Bringing a virtual team together can sometimes mean bringing in different apps and tools and making sure they function as one. That’s where a tool like Zapier comes in, automating some of the more repetitive tasks that your remote team shouldn’t have to handle themselves. For example, you can have Google docs automatically created based on the feedback of other apps, making it easy for the appropriate person in your team to access information—without adding an extra step of work for someone else on your remote team.

Google Hangouts: An easy way to get a team to talk to each other, Google Hangouts is a convenient service that will have your team feeling like an “office” team even if it’s only ever been remote. This is the kind of service that provides the feel of face-to-face meetings no matter where everyone might be.

Grasshopper: Call us biased, but one of the best ways to create the feel of a brick-and-mortar office setting—even if you have a team of remote workers—is to utilize a phone system that automatically forwards its calls to the appropriate team members. It doesn’t matter if one team member is in Australia and another is in New York—Grasshopper creates a professional portal for your clients and customers and ensures the appropriate team member gets their calls without a hitch.